Description
The File Clerk plays a vital role in supporting the ongoing mission by ensuring accurate organization, maintenance, and accessibility of physical and electronic records.
This role requires strong attention to detail, consistency, and the ability to manage large volumes of documentation while supporting administrative and data management functions.
The File Clerk contributes to workflows that ensure accurate record keeping, reporting, and administrative coordination across multiple systems and stakeholders, as outlined in the Statement of Work
Responsibilities:
Organize, maintain, and manage physical and electronic filing systems to ensure accurate record keeping and accessibility.
Maintain contract files, documentation repositories, and administrative records in accordance with standards.
Upload, track, and manage documents within systems such as SharePoint and other records systems.
Ensure all completed and routed documents are properly filed and stored in the appropriate systems.
Assist in data entry, tracking, and reporting activities to support program and project requirements.
Generate reports and retrieve data from systems for management review and decision-making.
Support administrative functions including word processing, document preparation, and correspondence management.
Assist with meeting coordination, including preparing materials, tracking action items, and maintaining records of discussions.
Provide general administrative and clerical support including filing, scanning, and document handling.
Assist with inventory tracking and documentation of received materials and records.
Support research and data collection efforts related to program operations.
Requirements
Must be a U.S. Citizen.
High school diploma or equivalent required.
Prior experience in clerical, filing, records management, or administrative support roles.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong organizational skills with the ability to manage large volumes of records.
Attention to detail and ability to maintain accuracy in document handling and data entry.
